LPC DECEMBER 6, 2014 BOARD MEETING (1)

Board Members present: Pedro Diez, Rita Kelly, Bill Di Paola, Bill LoSasso, Ross Martin, Marga Snyder
Other Members present:  N/A

MEETING BEGAN: 3:15 pm

Executive Director Report

2014 Season Recap

The 20145 was generally agreed to be productive, with extensive outreach to the local community for inclusion in events

This season at La Plaza was commented upon as raising the bar for all community gardens as to what type of programming and community involvement is possible

Green Thumb License Renewal

Bill LoSasso will oversee this process in December 2014 / January 2015

137 Avenue C

The developers of 137 Avenue C have installed the construction fence and are in the process of sending the donation letter and check to Green Thumb 

Holiday Party

It was generally agreed to host a simple holiday party for garden members in the coming weeks, ideally at a local institution that has a relationship with the garden

A weekday was deemed ideal to avoid large weekend crowds

It was unanimously voted 6-1 to budget $300 toward the holiday party

Filling Officer position of Secretary

Frances Anderson has completed her term as Secretary and will be taking a leave

Bill LoSasso will reach out to garden membership to solicit interest in filling the position.  If no one is interested, then a Board member will have to volunteer

Holiday tree and event

It was generally agreed that La Plaza would support a non-0denominational holiday event to celebrate the end of the year and upcoming new year

The Board supported decorating an existing tree at La Plaza, or buying one to be planted and decorating that one

Outreach would be made for choirs to sing at the event, and to Rolando to help create ornaments if a tree is to be decorated

The Board budgeted a total of $400 for holiday decorating/events, inclusive of ornament making.  Additional funds will be budgeted if a tree purchase is necessary. 

Treasurer Report

La Plaza has approximately $12,00o in its account.  Approximately $3000 in spending on earmarked funds from grants remains, as does $1500 in member reimbursements. 

A donation from Corigin Real Estate is expected soon to mitigate the installation of the construction fence

Off-season Projects

Billboard art RFP

Bill LoSasso will complete a draft RFP seeking local artist submissions for the billboard and circulate for Board review, comment and approval 

Bill Di Paola asked that La Plaza provide direction on the theme of the artwork

Event pricing and procedure 

Bill LoSasso will draft a document updating event pricing and approval procedure for Board review, comment, and approval 

Fence signage

Pedro will look into creating signs for the fence outlining La Plaza contact info and general garden rules needs language

Marga will look into creating a new logo for all La Plaza materials

LPC History Project

Bill LoSasso and Marga will work in the offseason to archive La Plaza historical materials

2015 season planning

A membership planning session is tentatively planned for February 2015

Chicken monitoring and future policy

The chicken breeds are from New England and bred to withstand winters outdoors in the northeast US

The Board voted unanimously that 4 chickens was enough, and that no new chickens would be introduced to La Plaza without Board approval

By-laws review

The Board will review the By-laws in the offseason to see if there is a need for any revisions

Gale / Rosie –

Bill LoSasso will schedule meetings with Gale Brewer and Rosie Mendez’s offices to discuss budget allocation for Community Board 3 community gardens and La Plaza Cultural specifically

Particular capital project needs that wee identified were: new fencing, pond improvements, solar electricity infrastructure, and a workshop event space 

Committee Reports – 2014 Grant close-out, Proposed 2015 grants/projects, and Lessons Learned

Compost

Was a productive year, and organic waste composting system is now operational

The 3-bin system along the building in the maintenance yard is the new priority for replacement, to be addressed in 2015 grant applications

Landscape    

Work days continue until the nature trail is completed.  Nearly all materials have been purchased. 

The ConEd grant is all but expended.  Ross will itemize the purchases for the final report to CB3/ConEd by the end of December. 

Arbor – Completion of the arbor was discussed.  The following was decided by the Board

La Plaza will purchase 26 wood joists, de-nailed and cleaned, from John Wager for completion of the arbor and nature train, at a cost of $1000, with $500 already being covered by grant funds.  It was agreed that this lumber would immediately transfer to possession of La Plaza.  (Vote was 5-0 in favor)

La Plaza will allocate $300 for additional purchase of additional brackets to complete the arbor to 100% completion.  (Vote was 5-0 in favor)

La Plaza will allocate a final payment to John Wagner of $600 for labor to complete full and final construction of the arbor.  It was understood that this will include all necessary labor to bring the arbor to 100% completion by a due date of 12/31/2014.  If construction is not completed by this date, barring any extreme weather conditions, then La Plaza members can complete the work themselves.  (Vote was 5-0 in favor).

Membership     

Bill will appoint a new Chair in the coming weeks/months, and will train them before handing off responsibilities. 

We will return to a detailed logging of hours for the 2015 season.

Key distribution will continue through the Spring to those members who have met and can document the requirements

Events

Very bust and productive year

Sheila Morgan, and Ross Martin, and Helen Avery will discuss the plans for 2015 in the offseason

Plots

The plots looked good this year

Rita will focus on making the community beds more organized in 2015

Rita will work with Maddalena and Bank Street Head Start, who is interested in educational opportunities in the community beds for their school

The area between the small 9th Street gate and the bamboo will be divided into 3 or 4 smaller plots.  Marta and Angel will have first picks of a plot if they want one. 

Responsibilities of plot holders will be addressed in any update to the by-laws or rules

Parents   

Felicia’s “Kids Camp” was a welcomed addition to the season

The Board will work with Felicia to further develop the concept and identify a small budget

Website 

Jason is taking over from Peter as Webmaster in the offseason

Facebook will become a larger part of La Plaza communication strategy

Maintenance

Derrick is the new Maintenance Committee Chair. 

There will be a tool sharpening overseen by Rita on Saturday, 12/7/2014.  $100 was budget by the Board by unanimous vote. 

Pond Task Force

Sally Lelong will begin meetings to create a new pond design in January 2015.  Those interested in participation must attend these meetings, which have been and will continue to be advertised via various methods. 

Native plantings will be emphasized. 

Old Business – N/A 

New business  – N/A

MEETING ADJOURNED:  5:15PM

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